Administrative Management Assistant

We are Netcompany-Intrasoft, a member of Netcompany Group A/S, and a leading European IT Solutions and Services company with strong international presence and expertise, dedicated to responsible digitalisation. We offer innovative and added-value solutions of the highest quality to a wide range of public and private organizations, while being a key-player in the EU Institutions for the past 30 years. We hold an outstanding record of 500+ organizations in 70+ countries, that have chosen our solutions and services, to fulfil their business needs. Our team of 3500+ professionals is our driving force and our most valuable asset.

What does it feel like to be an Administrative Management Assistant in Netcompany-Intrasoft?

As an Administrative Management Assistant you will: 

• Contribute to the development and implementation of the process for coordination between national authorities, in the context of assessment of multi-country clinical study applications.
• Help set up/configure the combination of tools to be used for this process; provide support to the national competent authorities for the procedure and use of these tools.
• Documentation and access rights management in the tools, including upload/transmission of documents to National Competent Authorities, archiving and notification of deadlines to the relevant actors.
• Project management by maintaining a dashboard of the status and deadlines for each application. This requires continuous collection and update of information regarding the validation and authorisation process.
• Organise and follow up on meetings between Competent Authorities to discuss individual applications and possible challenges encountered in the procedure.
• Support the National Competent Authorities in secure exchange of information.
• Help inform the development of EUDAMED in regard to the coordinated assessment of clinical studies.

What would make you a fit for the role:

Good knowledge of: 

• MS Office & MS 365 (Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint)
• Confluence
• EC Internal collaborative platforms (CIRCABC, Gekko)
• Oral and written command of English

It would also be a plus if you match some of the following:
•    Previous experience in business administration.
•    Knowledge of EU Institutions (Policy on food safety and health is a plus).
•    Knowledge of/or experience in ITIL environment. 

Desired Soft Skills 

•    Well organised with excellent time management.
•    Meticulous, attention to details.
•    Clear and effective communication.
•    Flexibility, adaptability, problem-solving.
•    Strong aptitude for teamwork and capacity to work autonomously.
•    Able to work in an international and multicultural environment.

Being a part of the Netcompany-Ιntrasoft team, you will be provided with:

• The opportunity to work in a modern environment.
• A competitive compensation & benefits package
• Hospitalization plan
• Hybrid working model
• Meal and commuting allowance
• Well-being activities (on premises)
• Continuous learning opportunities using the most modern methods (unlimited access to Udemy for Business, ad-hoc trainings)
• A personalized development plan for targeted career growth

If you are looking forward to be part of a diverse environment, and have the opportunity to work alongside well-experienced professionals, on challenging, large-scale projects that directly impact millions of citizens around the globe, then this is the place to be!

By joining Netcompany - Intrasoft Belgium, you will be an integral part of a distinguished team of 600+ tech enthusiasts working for international projects, primarily within the European Institutions market. Whether you're collaborating with clients on their premises or harnessing the power of cutting-edge technologies at our own facilities, you'll have the opportunity to shape the future of digital services in an environment that values your ideas and fosters your growth.

Our culture

Our people are the most important element of our success. Our work life is well defined by our set of fundamental Values: https://bit.ly/3SSbBzU 

 #BePartOfSomethingGreat!

*Please submit your CV in English

All applications will be treated as strictly confidential.